One look around your office will tell you all you need to know about paper: it’s everywhere. Chances are there is a collection on top of each desk or work surface, and much more stored inside desks, storage cabinets, and file drawers. In an effort to become more eco-friendly, many organizations have adopted procedures for recycling, purchasing more products made from recycled materials, and implementing rules for printing to reduce paper usage, but the problem remains. Fortunately, there is a solution to the generation and inefficiencies surrounding paper usage: digital storage.

This type of electronic document management system can alleviate the burden typically associated with hardcopy documents, including copying, filing, document retrieval, theft, or loss. In addition to streamlining document workflow, there are a number of additional benefits, including:

  • Increased productivity. Document management requires a great deal of time and effort, from creation to storage, which could be better spent on other aspects of your business. Converting hardcopy documents to digital for secure storage in the cloud, instantly increases productivity, as employees are able to locate the documents they need with the click of a button. Business owners can view the activities of each department, helping to determine which areas may require assistance, and which are successful, and great strides can be made in customer service as information can be readily located.
  • Improved security. Paper records may be damaged, stolen, or destroyed in the event of a natural disaster such as fire or flood. Digital records are a permanent solution to these potential issues, and with multiple layers of security and routine backups, your information remains safe and confidential.
  • Enhanced collaboration. The mobile workforce is rapidly increasing, thanks to the variety of mobile devices which allow for fast, easy communication between employees, managers, and customers. With electronic document management, communication, and collaboration are made even easier with secure retrieval methods to ensure viewing is limited, in accordance with authorization policies and procedures. Users and managers can track who has viewed or made changes to documents thanks to a live audit trail, and access is available from any mobile device with an internet connection.

With the implementation of an electronic document management system, comes immediate and permanent benefits. Store and access all your important documents and files from a central location, saving time, money, and valuable resources, while allowing employees the freedom to focus on what really matters: growing your business. Contact us to learn more.