How much do you spend on print? If you’re like most companies, you probably don’t know. Printing can be a higher cost than you think – it’s typically the third highest cost for a business – just behind rent and payroll. There’s a lot to be gained by getting a handle on your print environment – and a Managed Print Services provider can help. They’ll take a comprehensive look at your print environment to help you control and lower costs, starting with optimizing your existing print assets.

What to Look For in a Provider

An MPS relationship begins with a print assessment. A provider will examine the current state of your print environment and workflows. They’ll offer solutions for optimizing your existing print fleet and suggest supplementing if necessary. If you’re considering taking an MPS approach, ask your potential provider how they’ll handle these tasks.

  • Billing Predictability – One major benefit of MPS is consolidating your variable (often out-of-control) print costs, turning them into a predictable monthly expense, payable to a single vendor.
  • Needs Analysis – An assessment starts with a complete inventory of your current print environment and monitoring usage over a fixed time period. Your provider will then develop a plan based on actual data.
  • Streamlining – Local desktop printers can generate hidden costs. Streamlining your fleet to several strategically placed multifunction devices can lower costs and improve workflows.
  • Replacing Inefficient Printers – Old technology costs more to operate, uses more consumables and requires more frequent repairs. Replacing old tech with newer, energy-efficient devices can lower costs.
  • On-Demand Supply Ordering – Unmanaged office supplies can cost you big time. An MPS provider will monitor usage to provide on-time, on-demand supplies.

Beyond the Basics

Most MPS providers will address the above issues, however, be sure to look for more. A good provider will offer training in new technology and cybersecurity and will work with your team to improve workflows and mobile capabilities. A professionally managed program will also offer 24/7 tech support that you can count on.

Are you ready to learn more? Call us today and let us show you all of the benefits of Managed Print Services!